Everything a director needs to stay ready
CenterReady focuses on one job: keeping your staff records organized, current, and easy to show. No parent messaging, no billing modules, no bloat.
Staff directory & profiles
- Every employee with roles, start dates, classrooms, and employment status
- Multiple roles per person — a lead teacher who also drives the van is both
- Readiness percentage per employee with a documented calculation
- CSV import with header mapping, duplicate detection, and a downloadable error file
Requirements engine
- Florida-oriented suggested templates you confirm and configure during onboarding
- Custom requirements for anything your center tracks beyond the suggestions
- Role-based auto-assignment: mark someone an infant caregiver and safe-sleep training appears
- Waivers, exceptions, and not-applicable markings with reasons and approvals
Documents & review
- Employees upload from their phone through secure, expiring personal links
- Directors review, accept, or reject with a reason — employees can never self-approve
- Full version history: replaced documents are superseded, never silently deleted
- Private storage with expiring signed links; no public files, ever
Training hours
- Configure your training year (calendar, licensing, or anniversary based)
- Log courses with providers, categories, and claimed hours
- Hours count only after center approval — submitted, approved, and rejected are distinct
- Per-employee and center-wide annual summaries
Reminders & escalation
- Email reminders at 90, 60, 30, 14, and 7 days, on expiration day, and weekly after
- Staged escalation: employee first, then assistant director, then director and owner
- Delivery history with failures visible to administrators — nothing fails silently
- Reminder schedules configurable per requirement
Reports & inspection binder
- One-click inspection binder: cover page, executive summary, per-employee sections
- Missing, expiring, expired, training, and screening-status reports
- Privacy controls: exclude personal phones, emails, notes, and mask credential numbers
- Optional ZIP package with organized document folders and a CSV index
CenterReady helps childcare programs organize records, monitor deadlines, and prepare documentation. Each center remains responsible for confirming the requirements applicable to its license, location, services, and employees.